Company Information

Vandewaetere, Mattias
Butterweg 5
B-8211 Aartrijke
+32 (0) 478 53 42 15
Company number 0849.412.766

Terms and Conditions for rental by Beer-Cycle

Article 1: Applicability

These general terms and conditions apply to all rental agreements concluded by Beer-Cycle with tenants and include the materials mentioned in these terms, unless expressly agreed otherwise.

Article 2: Definitions

In these general terms and conditions, the following terms are understood:

Landlord: Vandewaetere, Mattias (also referred to as “Beer-Cycle” or “we”), with company number 0849.412.766, located at Butterweg 5, 8211 Aartrijke.

Tenant: The natural person or legal entity renting materials and/or services from the landlord based on a rental agreement for a specific period.

Driver: The natural person or legal entity performing any action to steer a moving vehicle in the desired direction, having control or mastery over the rented vehicle from the landlord. In possession of a B driving license and a minimum age of 18 years.

Materials: All goods made available by the landlord for rent, as well as all related accessories.

Services: All services provided by the landlord to the tenant (e.g., designated driver services).

Article 3: Rental Period

The materials are rented for a specific period of at least 1 hour. The rental period begins on the rental date, as soon as the rented materials are available at the agreed delivery location, and ends at the time the rented materials are returned to the agreed delivery location. If the rental period intentionally extends, for example, by losing track of time, a compensation from the deposit will be deducted. The compensation depends on the time of delay.

Article 4: Rates

The tenant is assumed to be aware of and agree to the rental rates applied by the landlord. The tenant must pay the rental fee in cash and in full before or at the beginning of the rental period, including a €200.00 deposit.

Article 5: Deposit

The deposit paid before the start of the rental period will be refunded in the same manner it was paid after the end of the rental period. If intentional or unintentional damage to the rented materials is identified, as described in Article 13 of these general terms and conditions, or if material or immaterial damage is caused to the landlord, or if the Beer-Cycle is not returned to the agreed location on time, the deposit will be fully retained. After repair or calculation of the costs, repairs, or penalties, any surplus will be refunded to the account of the person who paid the deposit.

Article 6: Cancellation

If the tenant has made a reservation with the landlord and subsequently wishes to cancel this reservation:

• The landlord may charge 30% of the rental fee for cancellations less than 1 month before the reserved date.
• The landlord may charge 70% of the rental fee for cancellations less than 1 week before the reserved date.
• No cancellation fees will be charged for cancellations more than one month before the rental date.

Article 7: Identification Obligation

Before entering into the rental agreement with the tenant or the driver’s declaration with the driver, the landlord may require the tenant and the driver to identify themselves by showing one or more valid identification documents to the landlord.

Article 8: Use

The tenant and driver will use the materials exclusively for the purpose for which they are manufactured. The tenant and driver will handle the materials as a good custodian and will also ensure suitable and safe storage. The tenant is obliged to provide free access to premises, yards, or other places where the rented materials are located at any time for inspection of the condition of those materials by an authorized representative of the landlord.

Article 9: Transportation

The rented materials are exclusively delivered and picked up by the landlord. Even during the ride with the Beer-Cycle, it is not allowed to load it onto another vehicle or be towed/pushed by another vehicle.

Article 10: Operation

10.a. The tenant declares to ensure that the materials are delivered to him in good condition from the landlord’s warehouse. By entering into the rental agreement, the tenant declares to be familiar with the operation of the materials and acknowledges that the rented materials meet the purpose for which he rents them.

10.b. If a malfunction in or on the rented materials occurs during the rental period, the tenant must report this immediately to the landlord. The tenant is not allowed to remedy malfunctions and/or perform repairs to the rented materials unless expressly agreed in writing between the parties. If malfunctions or defects in or on the rented materials are not reported immediately or not at all to the landlord, the tenant is fully liable for all resulting damages.

Article 11: Default and Compensation.

11a. Start of Rental Period

If the tenant is not timely or not at the agreed time and location at the start of the rental period, the rental fee is due at all times for the agreed rental period, whether communicated in writing or via email.

11b. End of Rental Period

The materials must be returned by the tenant to the agreed end location in writing, whether communicated in writing or via email, by the date and time the agreed rental period ends, unless agreed otherwise in writing. If the tenant fails to return the rented materials by that end date/time, the tenant is in default automatically (i.e., without any reminder or notice of default being required).

In such a case, the tenant, without prejudice to their other obligations to the landlord, is liable to the landlord for compensation. In case of late return, this compensation equals the rental fee per hour for each hour by which the agreed rental period is exceeded, plus 100% of that rental fee.

11c. Damage

In the event of damage to the materials, for whatever reason, the tenant is in default automatically (i.e., without any reminder or notice of default being required).

In such a case, the tenant, without prejudice to their other obligations to the landlord, is liable to the landlord for compensation. In case of damage to the materials, the tenant is liable for the repair costs of those damages as compensation, plus the rental fee per day for each day involved in that repair, plus 50% of that rental fee.

11d. If, due to late return by the tenant and/or due to damage to the materials, the landlord may suffer more damages than the amount of compensation that would be due from the tenant under Article 11b and 11c of this article, the landlord shall have the right to claim this additional amount of compensation from the tenant.

11.d. In each of these cases, the deposit is fully retained, and after calculating the costs, any surplus of the deposit is refunded to the account of the person who paid the deposit. If the costs are higher than the retained deposit, an additional invoice will be issued to be paid by the tenant.

Article 12: Notification Obligation

In the event of theft or loss of, or damage to the materials, the tenant is obliged to immediately report this to the landlord at the moment when this theft, loss, or damage has occurred. Also, in case of theft or loss or in case of malicious damage, the tenant will immediately report this to the police in the municipality where the theft or malicious damage occurred and provide a copy of that report to the landlord immediately. If the tenant fails to fulfill the obligations mentioned in this article, they are liable for compensating all damages to the landlord resulting from theft or loss of or damage to the materials.

Article 13: Damage

13.a. All damage that occurs to the materials during the rental period, regardless of the cause or circumstances, is the responsibility of the tenant if and to the extent that compensation for that damage is not covered by any insurance taken out by the tenant.

13.b. The tenant is not allowed to attach things to the rented materials by means of nailing, stapling, screwing, or otherwise. If the tenant does not comply with this prohibition and causes damage as a result, the tenant is obliged to compensate for the parts that have been damaged by the tenant’s violation of this prohibition.

13.c. The tenant is not allowed to push, drag, or transport the rented materials by any other vehicle. If the tenant does not comply with this prohibition, the deposit is retained for the visible or invisible damage/extraordinary wear to the rented materials.

13.d. The tenant/driver is not allowed to exhibit reckless behavior with the rented materials. (Non-exhaustive list of examples: driving off a cliff without braking in time, driving down stairs, colliding with obstacles, ignoring traffic signs, ignoring other road users…).

If the tenant fails to comply with the above prohibition, the deposit is retained for visible or invisible damage/extraordinary wear to the rented materials.

13.e. For any damage, no matter how small, the deposit is fully retained, and after calculating the costs, any surplus of the deposit is refunded to the account of the person who paid the deposit. If the costs are higher than the retained deposit, an additional invoice will be issued to be paid by the tenant.

Article 14: Insurances

14.a. The rented materials are insured by the landlord against third-party property damage resulting from the use of the rented materials, provided a fault of Beer-Cycle is proven.

If it turns out that the driver has consumed alcohol or any other substances that may affect alertness, any liability of Beer-Cycle is void. It is advisable to take out additional insurance if the Beer-Cycle is rented without a designated driver from Beer-Cycle. Consult your insurance broker for this.

14.b. The tenant is liable for damage to the rented materials that was not detected at the start of the rental period, as well as for damage to the landlord due to loss and/or theft during the rental period.

Article 15: Legal Liability

The use of the materials is entirely at the expense and risk of the tenant. The tenant must ensure that the rented materials are driven by a driver who has signed a driver’s declaration prepared by the landlord. The minimum age of the driver of the rented materials is 18 years. This driver is a road user and must therefore comply with traffic regulations. The driver must possess a valid permanent driver’s license B in his/her name. The driver is liable for damage caused by his/her careless actions.

Article 16: Right of Refusal by Landlord

The landlord or a representative of the landlord has the right at all times to refuse to enter into a rental agreement without stating reasons or unilaterally cancel or terminate it.

Article 17: Use by Third Parties

The tenant is not allowed to rent out or lend the rented materials to third parties, with or without compensation.

Article 18: Sabam and Copyrights

All costs related to Sabam and copyrights arising from the tenant playing music, whether mechanically or live, in public or private places, as well as recording that music on audio carriers, where this playing and/or recording is done through materials provided by the landlord, are entirely the responsibility of the tenant. The tenant also indemnifies the landlord against any possible claims by Sabam and copyrights.

Article 19: Right of Inspection

The landlord has the right to have someone supervise the rented materials at all times. This person can also stop the use of the rented materials if necessary.

Article 20: Advertising

It is prohibited to make the advertising panels of the rented materials illegible or to remove them.

Article 21: Reservation

The reservation is confirmed when it is confirmed in writing by both the landlord and the tenant via email, post, or SMS.

Article 22: Delivery and Pickup

It is the responsibility of the tenant to provide suitable locations for loading and unloading the Beer-Cycle.

A suitable location is a place where delivery, loading, and unloading do not block or excessively hinder traffic, no dead-end street without the possibility of turning around, no one-way street with a single lane, no grass field…

It must be a location where easy maneuvering is possible, where the ground is hardened, and there is enough space and light. If the driver has to search for a suitable place to deliver, this time is included in the rented time of the Beer-Cycle. If the driver has to search for a suitable place to pick up, causing a delay in loading, the deposit is fully retained, and after calculating the costs, any surplus of the deposit is refunded to the account of the person who paid the deposit.

Article 23: Designated Driver (BOB chauffeur)

If a designated driver from Beer-Cycle is hired, the starting and ending locations must be the same, and there must be enough space to park the vehicle delivering the Beer-Cycle during the ride. If the driver has to search for a suitable place to deliver/park/pick up, this time is included in the rented time of the Beer-Cycle.

Article 24: Tap Installation

If the tap installation is rented, this is without a keg. A keg must be purchased and brought by the tenant. There is a standard bayonet connection (a twist lock, used for, among others, Stella, Jupiler, Bockor, Primus, Heineken).

It is the responsibility of the tenant to inform in advance if the purchased keg has a different connection (a slide lock, used for Maes, Cristal…).